Share holidays fairly in the team
Template for fair team holiday rules: deadlines, minimum staffing, order when requests overlap and balance over the years. Paste it into an AI tool of your choice, which then drafts the rules.
- Topic
- Planning & projects
- Type
- Template
- Level
- Intermediate
- Time
- about 10 min
Results depend on the tool, the model and what you enter.
Result preview
Example: written by our editors, not real AI output.
Holiday rules for the practice team (draft) 1. Enter requests for summer and Christmas by 31 January. 2. At least 4 of 7 people are present at all times. 3. If requests overlap, whoever gave way last year goes first. 4. Whoever had summer off goes to the back of the queue for Christmas. 5. The practice manager decides by 15 February. To check: leave entitlement, "check against employment law and contract".
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- practice with 7 people
- hotel with 30 people
- nursery with 12 staff
- workshop with 9 people
- customer service with 15 people
- summer holidays
- between Christmas and New Year
- bridge days
- Easter holidays
- autumn half-term
- the same people always get the holidays
- requests come in too late
- too few staff in August
- parents feel favoured or left out
- nobody knows who decides
Your prompt
You have edited the prompt. Changes in the fields above no longer overwrite it.
This is an instruction for an AI, not the result itself.
Where this prompt works
These AI tools are a good fit for this prompt:
How to use it
- Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
- Copy the finished prompt into an AI tool of your choice.
- Present the rules to the team and allow time for feedback before they apply to the next planning round.
Why does this work?
Fixed deadlines and a clear order make decisions explainable. Balancing over the years stops the same people from always feeling left out.
Tips
- Keep a simple list of who got the popular times in which year; that makes the order verifiable.