Fair rules for shift swaps
Prompt for fair, clear shift-swap rules: how to swap, who agrees, deadlines and what goes into the rota. Paste it into an AI tool of your choice, which then writes the rules.
- Topic
- Planning & projects
- Type
- Template
- Level
- Beginner
- Time
- about 8 min
Results depend on the tool, the model and what you enter.
Result preview
Example: written by our editors, not real AI output.
Shift-swap rules 1. Swap only shifts of equal length, agreed between the two people. 2. Enter the swap on the swap sheet up to 48 hours before. 3. The shift lead confirms; without confirmation the old rota applies. 4. Nobody takes on more than two swapped shifts a week. To check: rest periods, “check against applicable working-time law”.
Fill in
What you type stays in this browser window. We store and send nothing.
- restaurant
- supermarket
- warehouse
- care home
- hotel reception
- 12 people, early and late shift
- 25 people, three shifts
- 6 people, weekend duties
- 18 people, part-time and temps
- 9 people, day and night shift
- swaps only via private chats
- always the same people step in
- the manager finds out too late
- a qualified person is missing after the swap
- rest periods get overlooked
Your prompt
You have edited the prompt. Changes in the fields above no longer overwrite it.
This is an instruction for an AI, not the result itself.
Where this prompt works
These AI tools are a good fit for this prompt:
How to use it
- Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
- Copy the finished prompt into an AI tool of your choice.
- Discuss the rules with the team and, where there is one, with the staff council before they apply.
Why does this work?
Clear steps and a fixed approval take the chaos of private chats out of swapping. The placeholder for working time law stops the AI from inventing legal limits.
Tips
- Put the rules up where the rota hangs and link them in the team chat.