Prompts for Office & organisation 30 Prompts
Inbox, meetings, processes, reports and operations. Narrow down by sub-area, job, tool and level.
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| Name | What it does | Sub-area | Level |
|---|---|---|---|
| Write a difficult email that is friendly and clear | Prompt for a polite, unambiguous email, for example a refusal, reminder or complaint. | Inbox & dictation | Beginner |
| Turn meeting notes into a task list | Prompt for an ordered list from messy notes: decisions, tasks with owners and open questions. | Meetings & planning | Beginner |
| Prepare a decision with a scoring matrix | Prompt for a decision matrix that weighs options by your own criteria. The decision stays with you. | Meetings & planning | Advanced |
| Politely turn down a request | Prompt for a short, friendly no to an invitation, a job or a request, without long excuses. | Inbox & dictation | Beginner |
| Boil a long email thread down to decisions | Prompt for three lists from a long email thread: what is decided, what is open and who does what. | Inbox & dictation | Advanced |
| Translate with a terminology glossary | Prompt for a translation where technical terms are translated consistently, because you set them beforehand. | Translation | Advanced |
| Daily site report from notes | Prompt for a daily site report from your notes, with progress, crew and open items. | Site, warehouse & farm | Beginner |
| Sort a defect list from a walkthrough | Prompt for a prioritised defect list from walkthrough points, without guessed causes. | Site, warehouse & farm | Beginner |
| Installation crew briefing for the day | Prompt for a short install briefing with goal, sequence and materials from your bullets. | Site, warehouse & farm | Beginner |
| Structure a supplier request from needs | Prompt for a structured supplier request from your material needs. | Site, warehouse & farm | Advanced |
| Check goods in against the order | Prompt for matching a delivery note to an order by quantity. | Site, warehouse & farm | Beginner |
| Outline a route plan for installers | Prompt for a route sketch with buffers from stops and time windows. | Site, warehouse & farm | Advanced |
| Subcontractor brief before a job | Prompt for a short subcontractor brief without contract wording. | Site, warehouse & farm | Beginner |
| Stock checklist from issues | Prompt for a warehouse checklist from minimums and on-hand stock. | Site, warehouse & farm | Beginner |
| Draft a pre-start checklist | Prompt for a pre-start checklist draft – explicitly only a draft. | Site, warehouse & farm | Beginner |
| Prepare a meeting agenda | Prompt for a meeting agenda with goal, time blocks and clear questions, so the meeting ends with decisions. | Meetings & planning | Beginner |
| Run a retrospective | Prompt for a team retrospective with exercises that give everyone a voice. | Meetings & planning | Advanced |
| Create a SWOT analysis | Prompt for a clear SWOT analysis with follow-up questions instead of platitudes. | Meetings & planning | Beginner |
| Project plan with milestones | Prompt for a project plan with phases, milestones, tasks, buffer and open questions. | Meetings & planning | Advanced |
| Write a status report | Prompt for a short status report that shows where the project stands and where help is needed. | Meetings & planning | Beginner |
| Spreadsheet formula from a description | Prompt for a spreadsheet formula with explanation, after you describe what it should calculate. | Reports & data | Beginner |
| Document a process as work instructions | Prompt for step-by-step instructions from your description that new team members can follow. | Processes & automation | Advanced |
| Sort your inbox every day | Prompt for sorting the day's emails into four piles, now, today, later, read only, with draft replies for the urgent ones. | Inbox & dictation | Beginner |
| Follow-up email after a meeting | Prompt for a short follow-up email after a meeting with outcome, tasks and next date, from your notes. | Meetings & planning | Beginner |
Write a difficult email that is friendly and clear
Prompt for a polite, unambiguous email, for example a refusal, reminder or complaint.
Turn meeting notes into a task list
Prompt for an ordered list from messy notes: decisions, tasks with owners and open questions.
Prepare a decision with a scoring matrix
Prompt for a decision matrix that weighs options by your own criteria. The decision stays with you.
Politely turn down a request
Prompt for a short, friendly no to an invitation, a job or a request, without long excuses.
Boil a long email thread down to decisions
Prompt for three lists from a long email thread: what is decided, what is open and who does what.
Translate with a terminology glossary
Prompt for a translation where technical terms are translated consistently, because you set them beforehand.
Daily site report from notes
Prompt for a daily site report from your notes, with progress, crew and open items.
Sort a defect list from a walkthrough
Prompt for a prioritised defect list from walkthrough points, without guessed causes.
Installation crew briefing for the day
Prompt for a short install briefing with goal, sequence and materials from your bullets.
Structure a supplier request from needs
Prompt for a structured supplier request from your material needs.
Check goods in against the order
Prompt for matching a delivery note to an order by quantity.
Outline a route plan for installers
Prompt for a route sketch with buffers from stops and time windows.
Subcontractor brief before a job
Prompt for a short subcontractor brief without contract wording.
Stock checklist from issues
Prompt for a warehouse checklist from minimums and on-hand stock.
Draft a pre-start checklist
Prompt for a pre-start checklist draft – explicitly only a draft.
Prepare a meeting agenda
Prompt for a meeting agenda with goal, time blocks and clear questions, so the meeting ends with decisions.
Run a retrospective
Prompt for a team retrospective with exercises that give everyone a voice.
Create a SWOT analysis
Prompt for a clear SWOT analysis with follow-up questions instead of platitudes.
Project plan with milestones
Prompt for a project plan with phases, milestones, tasks, buffer and open questions.
Write a status report
Prompt for a short status report that shows where the project stands and where help is needed.
Spreadsheet formula from a description
Prompt for a spreadsheet formula with explanation, after you describe what it should calculate.
Document a process as work instructions
Prompt for step-by-step instructions from your description that new team members can follow.
Sort your inbox every day
Prompt for sorting the day's emails into four piles, now, today, later, read only, with draft replies for the urgent ones.
Follow-up email after a meeting
Prompt for a short follow-up email after a meeting with outcome, tasks and next date, from your notes.
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