Prompt that sets a cap on parallel tasks and defines rules for hitting the cap and exceptions. Paste it into an AI tool of your choice, which then sets a WIP limit.
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Which work?
ticket queue
personal tasks
approvals
client projects
mixed
How many in parallel?
under 3
3 to 7
8 to 15
more than 15
I do not know
What stalls?
everything half done
waiting on others
context switching
quality suffers
nothing yet, prevention
Your prompt
Help me set a sensible limit for tasks that are open at the same time.
Work: [Work]
Today: [Today]
Bottleneck: [Bottleneck]
Steps: 1. Read my open list and count what is truly running in parallel, not only what is written down. 2. For each type, estimate how long it typically stays open and what happens when too many run at once. 3. Propose a cap per person or team and justify it with throughput rather than gut feel. 4. Define what happens when the cap is reached: start nothing new until something finishes, or a deliberate swap. 5. Write a short rule for urgent exceptions. 6. Propose reviewing the limit and wait time after two weeks.
Output: current parallel count, proposed limit, rule at the cap, exceptions and review question.
Take particular care to cap parallel work and finish before starting something new.
Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.
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This is an instruction for an AI, not the result itself.
Prompt that analyses two weeks of calendar and suggests meetings to cancel, shorten or batch.
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