Audit your calendar and win back time

Prompt that analyses two weeks of calendar and suggests meetings to cancel, shorten or batch. Paste it into an AI tool of your choice, which then analyses your calendar.

Topic: Planning & projects
Type: Prompt
Level: Beginner
Time: about 10 min

Results depend on the tool, the model and what you enter.

Result preview

Example: written by our editors, not real AI output.

| Type | Hours | Share | | Alignment | 14.5 | 36% | | Own work | 11 | 28% | | Customers | 9 | 23% | Suggestion: Monday meeting 60 → 30 minutes; project update in writing instead of a meeting Fixed block: Tuesday and Thursday 9–11 am

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CalendarWhat are you entering?

RoleWhat is your role?

GoalWhat do you want to achieve?

Your prompt

Analyse my calendar and help me win back time.
Calendar: [Calendar]
Role: [Role]
Goal: [Goal]
Approach: 1. Assign each event a type: alignment, customers, own work, admin, break. 2. Add up hours per type and show the share of working time. 3. Flag recurring meetings where I only listen, meetings without a goal and gaps under 30 minutes between meetings. 4. Suggest an action per flagged meeting: cancel, shorten, make less frequent, replace with a written update or batch. 5. Suggest fixed blocks for focused work. 6. Write a short, friendly message for each suggested cancellation.
Output: table of hours per type, list of actions and message texts.

Take particular care to count soberly and suggest only changes that can be agreed in a friendly way.

Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.

This is an instruction for an AI, not the result itself.

Where this prompt works

These AI tools are a good fit for this prompt:

How to use it

Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
Copy the finished prompt into an AI tool of your choice.
Check whether the total hours match the calendar days. If a lot of time is missing, events were classified wrongly.

Why does this work?

Calendars fill up with recurring meetings nobody questions any more. Counting two weeks soberly usually reveals several hours that can be won back with small agreements.

Tips

Before entering it, remove customer names and confidential subject lines or replace them with placeholders.

You may use our prompts freely, including at work. Please do not republish them as your own collection. We give no warranty for AI results; check them yourself. Terms of use

Audit your calendar and win back time

Result preview

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Where this prompt works

How to use it

Why does this work?

Tips

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