Out-of-office message with cover
Prompt for a short out-of-office message in two versions with return date and cover. Paste it into an AI tool of your choice, which then writes the message.
- Topic
- Emails & letters
- Type
- Template
- Level
- Beginner
- Time
- about 3 min
Results depend on the tool, the model and what you enter.
Result preview
Example: written by our editors, not real AI output.
For customers: Hello, thank you for your message. I'm out of the office until 15 August inclusive. For anything urgent, Sara Klein can help: sara.klein@company.com. I'll answer all other messages from 18 August. Internal: Away until 15 Aug. Anything urgent to Sara, please.
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- 4 to 15 August
- until Friday inclusive
- three weeks from Monday
- all day today at a trade fair
- parental leave until the end of June
- Sara Klein, sara.klein@company.com
- the team at info@company.com
- nobody, requests will wait
- colleague at reception, phone 030 12345
- accounts team for invoices
- not forwarded, please resend
- answered when I'm back
- urgent cases to my cover
- forwarded automatically to my cover
- emergencies by phone only
Your prompt
You have edited the prompt. Changes in the fields above no longer overwrite it.
This is an instruction for an AI, not the result itself.
Where this prompt works
These AI tools are a good fit for this prompt:
How to use it
- Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
- Copy the finished prompt into an AI tool of your choice.
- Test the message by emailing yourself from another address, and switch it off when you're back.
Why does this work?
Clear details on return date and cover save follow-up questions; with no mention of destination or reason, the message gives nothing private away.
Tips
- Ask your cover beforehand whether you may share their address.