What to drop when everything is urgent
Prompt that sorts your tasks against time and goal and writes friendly sentences for postponing or cancelling. Paste it into an AI tool of your choice, which then sorts the tasks.
Results depend on the tool, the model and what you enter.
Result preview
Example: written by our editors, not real AI output.
Do now (10 of 12 hours) – Finish proposal for key client · directly serves the goal – Get pricing checked · needed for the proposal Postpone – Newsletter draft · no deadline this week Hand over – Order trade fair materials · team assistant can do it Cancel – Thursday workshop · clashes with the deadline Sentence to Jana: "I'm afraid I can't make Thursday's workshop this week. Would next Tuesday work for you?"
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- 12 hours this week
- two free mornings
- 20 hours around meetings
- 6 hours until Friday
- one full day
- the proposal for the key client is sent
- the release is signed off
- the quarterly report is done
- the new colleague is onboarded
- the website relaunch is signed off
Your prompt
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This is an instruction for an AI, not the result itself.
Where this prompt works
These AI tools are a good fit for this prompt:
How to use it
- Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
- Copy the finished prompt into an AI tool of your choice.
- Make the final call on every suggestion yourself and only send the sentences once they fit your situation.
Why does this work?
The limited time forces real trade-offs instead of a longer list. Ready-made sentences lower the barrier to actually dropping something.
Tips
- Check deadlines and contractual commitments yourself; the AI only knows your obligations from the list.