Cut notifications down to what matters

Prompt that sorts notifications by urgency and turns them into simple rules and a daily rhythm. Paste it into an AI tool of your choice, which then cuts the notifications.

Topic: Planning & projects
Type: Prompt
Level: Beginner
Time: about 10 min

Results depend on the tool, the model and what you enter.

Result preview

Example: written by our editors, not real AI output.

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SourcesWhere do notifications come from?

WorkWhat kind of work do you do?

ProblemWhat bothers you most?

Your prompt

Help me cut my notifications down to what really matters.
Sources: [Sources]
Work: [Work]
Problem: [Problem]
Approach: 1. List every source of notifications I mention, with a rough count per day. 2. Sort each source into immediately, within a few hours, once a day or never. 3. Mark what only needs a summary, such as weekly reports or automatic status messages. 4. Propose concrete settings per source: off, summary, quiet hours or only mentions. 5. Suggest two fixed times a day to check the bundled channels and a rule for real emergencies. 6. Write a short note I can share so colleagues know how to reach me for urgent topics.
Output: table of sources with category and setting, a daily rhythm and the short note for colleagues.

Take particular care to let urgent messages through and bundle everything else.

Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.

Help me cut my notifications down to what really matters.
Sources: [Sources]
Work: [Work]
Problem: [Problem]
Approach: 1. List every source of notifications I mention, with a rough count per day. 2. Sort each source into immediately, within a few hours, once a day or never. 3. Mark what only needs a summary, such as weekly reports or automatic status messages. 4. Propose concrete settings per source: off, summary, quiet hours or only mentions. 5. Suggest two fixed times a day to check the bundled channels and a rule for real emergencies. 6. Write a short note I can share so colleagues know how to reach me for urgent topics.
Output: table of sources with category and setting, a daily rhythm and the short note for colleagues.

Take particular care to let urgent messages through and bundle everything else.

Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.

This is an instruction for an AI, not the result itself.

Where this prompt works

These AI tools are a good fit for this prompt:

How to use it

Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
Copy the finished prompt into an AI tool of your choice.
Note the number of notifications per source for one normal day; screenshots of settings pages are not needed.

Why does this work?

Most notifications are not urgent, but each one costs attention. Clear rules let the urgent ones through and bundle the rest.

Tips

Agree on the emergency rule with your team before switching anything off.

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Cut notifications down to what matters

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Your prompt

Where this prompt works

How to use it

Why does this work?

Tips

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