Plan a webinar from topic to follow-up

Template that plans a webinar from topic and run sheet through reminders to follow-up. Paste it into an AI tool of your choice, which then plans a webinar.

Topic: Audience & strategy
Type: Template
Level: Intermediate
Time: about 10 min

Results depend on the tool, the model and what you enter.

Result preview

Example: written by our editors, not real AI output.

Topic: Staff rota in 30 minutes a week instead of three hours Run sheet (45 min): 0–5 welcome · 5–25 three common planning mistakes with fixes · 25–35 fill in the template live · 35–45 questions Schedule: invitation 3 weeks ahead · reminders 1 day and 1 hour ahead · follow-up the next day Follow-up for attendees: recording, template, offer of a first meeting Follow-up for non-attendees: recording with three key points Measure: sign-ups, live attendance rate, first meetings

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OfferWhat do you offer?

AudienceWho do you want to reach?

GoalWhat should the webinar achieve?

Your prompt

Plan a webinar for our business.
Offer: [Offer]
Audience: [Audience]
Goal of the webinar: [Goal]
Create: 1. Three topic ideas that solve a concrete problem for the audience, each with a title and one sentence on the value; promote the offer at the end at most. 2. A 45-minute run sheet with timings, including Q&A. 3. A schedule for the invitation, two reminders and the follow-up, with channel and key message for each step. 4. The text of the invitation and one reminder. 5. One follow-up email for attendees and one for people who registered but did not attend. 6. Metrics you will use to measure success. Plan emails only to people who registered or gave consent, and promise nothing in the copy that the webinar does not deliver.

Take particular care to plan emails only to people who registered or consented and promise nothing the webinar does not deliver.

Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.

Plan a webinar for our business.
Offer: [Offer]
Audience: [Audience]
Goal of the webinar: [Goal]
Create: 1. Three topic ideas that solve a concrete problem for the audience, each with a title and one sentence on the value; promote the offer at the end at most. 2. A 45-minute run sheet with timings, including Q&A. 3. A schedule for the invitation, two reminders and the follow-up, with channel and key message for each step. 4. The text of the invitation and one reminder. 5. One follow-up email for attendees and one for people who registered but did not attend. 6. Metrics you will use to measure success. Plan emails only to people who registered or gave consent, and promise nothing in the copy that the webinar does not deliver.

Take particular care to plan emails only to people who registered or consented and promise nothing the webinar does not deliver.

Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.

This is an instruction for an AI, not the result itself.

Where this prompt works

These AI tools are a good fit for this prompt:

How to use it

Fill in the fields or tap a suggestion. Leave out names, addresses and other personal data.
Copy the finished prompt into an AI tool of your choice.
Run the webinar once as a rehearsal for two colleagues and cut anything that takes longer than planned.

Why does this work?

A topic that solves a real problem attracts more sign-ups than a product name in the title. A fixed schedule for reminders and follow-up makes sure the work does not fizzle out after the session.

Tips

Expect only part of the registered people to attend live. The recording with a short summary reaches the rest.

You may use our prompts freely, including at work. Please do not republish them as your own collection. We give no warranty for AI results; check them yourself. Terms of use

Plan a webinar from topic to follow-up

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