Prompt that sorts cases by cause and shows the few causes that make up most of them. Paste it into an AI tool of your choice, which then finds the key causes.
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What are you counting?
complaints
support tickets
production defects
returns
outages or incidents
What matters besides the count?
cost
handling time
lost revenue
affected customers
only the count
What do you want to achieve?
allocate an improvement budget
set team priorities
report to management
assess suppliers
plan training
Your prompt
Help me find out which few causes are behind most of the cases.
Cases: [Cases]
Measure: [Measure]
Goal: [Goal]
Steps: 1. Read the list and check that each case is assigned to exactly one cause; propose a clean grouping for cases with no category or a vague one. 2. Count cases per cause and also total the chosen measure, such as cost or time spent, because the most frequent cause need not be the most expensive. 3. Sort the causes in descending order and show the cumulative share. 4. Name the causes that together make up roughly four fifths, and say honestly if the cases are spread fairly evenly. 5. Check whether a catch-all category such as "other" is large enough to distort the picture. 6. Suggest one action for each of the two most important causes and how to measure after a month whether it works.
Output: cleaned categories, table with count, measure and cumulative share, the key causes, a note on "other" and two actions with measurement.
Take particular care to show which few causes matter, and say so if there are none.
Before you answer, check: Are all instructions met? If key information is missing or a placeholder in square brackets is still in the text, ask instead of guessing. Mark assumptions as assumptions.
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Copy the finished prompt into an AI tool of your choice.
Paste a list of cases with cause or description and, if available, cost or time spent, without personal data.
Why does this work?
Tackling every problem at once improves none of them properly. Usually two or three causes create most of the trouble, and that is where an intervention works best.
Tips
A ranking shows frequency, not impact; before larger spending, check that the cause really is the cause.
Prompt that explains a cohort table, compares cohorts at the same age and separates chance differences from real trends.
Prompt · Intermediate · about 8 min
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